The Director of Purchasing is the primary person to coordinate and purchase SMYS’s uniforms, field equipment, arrange Team Pictures, and awards/trophies. He shall adhere to the Policies and Procedures and coordinate with Cal South to insure the uniform specifics and other purchases meet the requirements of Cal South. He shall assist the Board in facilitation of the annual budget as it pertains to purchasing of field equipment, uniforms, team pictures, awards/trophies and any other purchases as needed by the Board. He will provide monthly reports to the Board on any purchases.
The Director of Sponsorship and Marketing will be the liaison and promote the SMYS mission statement to organizations that sponsor SMYS and public relations to include the media. He will connect SMYS teams with our partners and sponsors in the community. SMYS encourages communication and cooperation between parents, coaches, referees, SMYS board members and our partners in the community to ensure that youth receive the best possible physical, mental, and social sports education.
The Director of Sponsorship and Marketing will compose articles and editorials for submission, along with photographs, to the media to include but not limited to local newspapers, Cal South, and the television media. Articles to include about soccer training, coach training, referee training, and other CAL SOUTH sponsored soccer events, including core and arena games.
He will provide monthly reports to the Board of Directors on upcoming media events and a financial report on sponsorships acquired.
The Director of Registration shall be provided with appropriate tools to complete the services of registration and be a voting Member of the Board. The Director of Registration must be able to pass CAL SOUTH registrar and risk management certifications. The Director of Registration shall provide the following services exclusively for the SMYS:
Submit a schedule of posted office hours.
The Director of Referees shall insure that an adequate number of active USSF Certified, or equivalent, referees are available for all games. He shall provide for the education, training, supervision and scheduling of the referees. He shall insure that all equipment and fields meet the standards of the SMYS and CAL SOUTH Playing Rules. He shall be the Chairman of the Playing Rules Committee and be generally responsible for the development and welfare of the referees within the framework of the Corporation's Rules and Regulations. He shall be a duly certified USSF Referee and USSF Assignor or equivalent.
The Director of Coaching shall insure that a screening process is established for the final selection of team managers and coaches. He shall be responsible for the education and training of the coaches within the framework of the Corporation's Rules and Regulations. Organize and administer tryouts and coaching events and player clinics. Develop an “Ongoing Education Incentive Program” for coaches. Create a library of books, videos, and articles for all the team coaches and players. Design a player, coach evaluation and feedback program. Design a Player and Coaching Development Manual.
The Chief Financial Officer shall keep and maintain, or cause to be kept and maintained, adequate and correct books and records of accounts of the properties and business transactions of the Corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, surplus and any accounts. The books or accounts shall be, at all reasonable times, open to inspection of any Director.
The Chief Financial Officer shall (a) prepare financial statements on a monthly basis for the Board of Directors and (b) assist the Board in establishing a proposed yearly budget prior to the Orientation Meeting.
The Chief Financial Officer or designee shall deposit all monies and other valuables in the name and to the credit of the Corporation with such depositories as may be designated by the Board of Directors. He shall disburse funds of the Corporation, as may be ordered by the Board of Directors; shall render to the President and Directors, whenever they request it, an account of his transactions as Chief Financial Officer and of the financial condition of the Corporation, and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or by these Bylaws. He shall arrange for and submit all records for an annual audit. A petty cash shall be allowed with the approval of the Board of Directors. He shall be bonded by an appropriate institution with the bonding being paid for by the Corporation. The Chief Financial Officer cannot have direct control over the operation of the SMYS fundraising activities.
The Executive Administrator shall keep a record of the proceeding of the Board of Directors and of the members and Directors. He shall keep the Corporate Seal. He shall be responsible for safekeeping of all valuable documents of the Corporation. He may be cosigner on checks of the Corporation. He shall serve all notices required by law or the Bylaws of the Corporation, and in case of his absence, refusal or inability to act; his duties may be performed by any person whom the Board of Directors may direct. He shall provide a proposed agenda to each Director no less than two days before a Regular and General Meeting.
The Vice President shall assume the duties of the President in his absence. He shall be the Chairman of the Protest and Appeals Discipline Committee. He may also serve as Chairman of a committee. He shall be in charge of revisions/amendments to the Bylaws of the Corporation. He shall select members of the Nominating Committee. He shall be in charge of all events other than the scheduled calendar events of the Corporation. He may be cosigner on checks of the Corporation. He shall, with the Director of Referees submit recommendation to establish, revise, or amend the Rules and Regulations of the Recreational, Signature and Competitive Play committees. The Vice President will bring a copy of the current SMYS Bylaws, a copy of all other rules of the SMYS and a copy of the current edition of Rosenberg’s Rules of Order to each meeting.
The President shall be the chief executive and presiding officer of the Corporation. He shall preside, when present, at all meetings of the Corporation, and shall, in general, have such authority and perform duties as are customary for presiding officers. He shall also have such other powers and perform such other duties as may be required of Him, from time to time, by the Board of Directors. He may appoint such committee or committees as authorized by the Board of Directors with the exception of the Nomination Committee. He shall be ex officio a member of all committees except the Nomination Committee. He may be cosigner on checks of the Corporation. He shall, subject to the approval of the Board of Directors, sign contracts and make agreements in the name of and on behalf of the Corporation. He shall be responsible for all compliance issues at the Federal and State levels, such as the Department of Corporations, IRS, State Board of Equalization, Franchise Tax Board, Labor Board and any other as prescribed by law. The President is responsible for creating and presenting to the Board no later than February a annual work plan to maintain and strengthen SMYS’s working relationships with the City of San Marcos, California, The California State Soccer Association – South (CAL SOUTH), US Youth Soccer, US Soccer Federation, neighboring soccer associations, local community leaders and local businesses. The President will bring a copy of the current SMYS Bylaws, a copy of all other rules of the SMYS and a copy of the current edition of
’s Rules of Order to each meeting.